AI automation · Win the job
Spend less time on admin
We find the repetitive tasks that eat your week and set up automation to handle them reliably, using the tools you already have wherever possible.
Sound familiar?
Where the hours go
If a task follows the same steps every time, there's a good chance it can run on its own.
Copying details between apps
The same name, address and job details typed into your inbox, calendar, quoting tool and accounts.
Chasing and reminding
Following up quotes, confirming bookings and sending the same reminder emails, one at a time.
Evenings spent on paperwork
Notes, reports and forms that pile up until the end of the day, or the weekend.
How it works
Practical automation, kept simple
We start with the task that costs you the most time, prove it works, then build from there.
Find the time-wasters
We walk through how work moves through your business and pick the tasks worth automating first.
Connect your tools
Your website, inbox, calendar, job system and accounts can pass information along without retyping.
A person in the loop
Automation handles the routine steps. Anything that needs judgement comes to you to check and approve.
Tested before it runs
Every automation is tested with real examples, and it tells you if something goes wrong.
Examples
Automations that save time early
A few common starting points. Yours will depend on how your business runs.
Instant enquiry replies
Every new enquiry gets a helpful reply straight away, and the details land in your job system.
Quote follow-ups
A polite follow-up goes out if a quote hasn't been accepted after a few days.
Referral and intake forms
Forms that file themselves, create the record and let the right person know.
Booking reminders
Customers and staff get reminders before appointments, cutting no-shows and phone tag.
Summaries and drafts
AI drafts notes, replies or reports from your information for you to check and send.
Weekly reports
The numbers you check every week, gathered and sent to you automatically.
How we work
Clear steps, no surprises
Every project follows the same four steps, whatever its size.
- Step 1
Free call
Tell us how your business runs and what's getting in the way. We'll tell you plainly whether we can help.
- Step 2
Fixed-scope proposal
You get a written scope with what's included, the timeline and the cost, before any work starts.
- Step 3
Build
We build in stages and show you progress along the way, so nothing is a surprise at the end.
- Step 4
Launch and support
We launch, check everything works in the real world, and stay on to support you after launch.
Questions
AI automation: common questions
Is AI automation safe for my customers' information?
We design every automation around the information it actually needs, use reputable services, and keep sensitive steps under your control. We'll explain where your data goes before anything is built.
Do I need new software?
Usually not. We start with the tools you already pay for and only suggest something new when it clearly saves time.
What if an automation makes a mistake?
Anything that needs judgement is checked by a person before it goes out, and automations are set up to alert you if a step fails.
Where do we start?
With one task that costs you real time every week. Once that's working, it's easy to see what to tackle next.
Next step
What would you stop doing first?
Book a free call and tell us which task eats most of your week. We'll tell you plainly whether it can be automated.
Reply within 2 business days · hello@alcyber.au